Policies

July 4th Parade

The City of Steamboat Springs relies on the following policy criteria when looking at issuing an event permit for Park Venues, Streets, Capacity, Deadlines and Denials.  Download the Policy PDF

Park Venue

Sports Complex

  • Sports Events and Government/School/Private activities
  • 100% of the facility may be used

Regional Parks

  • All event types
  • 100% of the facility may be used

Community Parks

  • All event types
  • Venues defined in advance by the city

Neighborhood Parks

  • Government/School/Private activities only
  • 50% of the facility may be used, area used to be defined in advance by the city

Natural Areas

  • Government/School/Private activities only
  • 25% of the facility may be used, area used to be defined in advance by the city

Primary Trails

  • Sports Events, Civic/School/Private activities. Restricted to running/walking events (low impact, no mass start/finish), non-timed bicycle events (low impact).
  • 50% of the trail system. (Example: Core Trail: Run Rabbit Run)

Secondary Trails

  • Sports Events, Civic/School/Private activities. Restricted to running/walking events (low impact, no mass start/finish), non-timed bicycle events (low impact).
  • 25% of the trail system. (Example: Butcherknife Canyon Trail: Townie 24 Hour Ride)

Backcountry Trails

  • Sports Events, Civic/School/Private activities. Restrictions by trail area: Spring Creek (no timed bicycle events, Routt County permission for use of road. 75% of the trail system.

Mini Parks / Pocket Parks / Open Space / Conserved Open Space

  • Public access only. No special or sports events or formal activities.

City Manager Exemption

Strrets

Arterial Road (Highway 40):

  • No closures except for Winter Carnival (both days), July 4th Parade, Steamboat Springs Marathon (partial closure), and Halloween Stroll.

Collector Road:

  • The following collector roads may be closed for events:
    • Yampa Street
    • 4th Street, Lincoln to Oak
    • 5th Street, Oak to Pine
    • 6th Street, Yampa to Oak
    • 7th Street, Yampa to Lincoln
    • 8th Street, Yampa to Pine
    • 10th Street, Yampa to Oak
    • 12th Street, Yampa to Lincoln

Local Road:

  • All local roads will be considered for requests for events for a period not to exceed 6 hours, with notification of all impacted properties. Adjacent closures, construction needs, neighbor access, and public safety will be considered in the review process.

City Manager Exemption

Capacity
  • Venues will have a maximum capacity determined by venue size
  • Areas within the city will have a maximum capacity based on impact and public safety access
  • The city as a whole has a maximum capacity based on staffing, safety, and impacts
Deadline
  • Venue Reservation:
    • Minimum 45 days in advance, maximum of 2 years in advance for existing events.
  • Event permit submission:
    • Not less than 45 days, not more than 365 days before the event is proposed to begin.
    • Late Fee: $500 per incidence
    • City will turnaround permit in 30 days or less after complete application is received.
  • City personnel requests:
    • Not less than 45 days before the event is proposed to begin.
  • City equipment requests:
    • Not less than 45 days before the event is proposed to begin.
  • Deadline to cancel event requests:
    • Not less than 15 days
Denial

An event permit will be denied:

  • If there are safety, staffing, capacity, and impacts from the event are deemed out of the ability for the city to manage,
  • If the applicant or event has unpaid fees to the city,
  • If the event was noncompliant with city requirements in previous years
  • If the event conflicts with an annual special event which is reasonably expected to be held again, but for which an application has yet to be submitted.