Duties and Services

The City Clerk's Office is responsible for the following duties and services:

City Council Agendas

City Council agendas packets are prepared, assembled and distributed to members of the City Council, City staff, public and the media in electronic and/or paper formats.  The Clerk’s Office is committed to providing information to the public.

Official City Council Records

In compliance with local and State statute, the City Clerk accurately records and maintains the official record of all City Council meetings, and work sessions in a retrievable format. Minutes are compiled and made available to the public and staff.

Ordinances and Resolutions

In addition to the maintenance of official Council documents, the City Clerk is responsible to draft ordinances and resolutions for submission to the Council. Adopted ordinances and resolutions are maintained and made available to City staff and the public. Adopted ordinances that amend the Steamboat Springs Revised Municipal Code are provided to the codification company to update the Code in all appropriate formats. The Code is available in print and in a searchable format on the City's website. As with all public records, these documents are made available to the public through the Open Records Request Process. This request form is attached below. Additionally, all ordinances and resolutions can be reviewed in the lobby of City Hall.

Customer Service

Quality customer service is a primary focus of this department because the City Clerk's Office is often the first point of contact for members of the public, City Council and City staff who are seeking information. Files and records on various issues are developed and maintained in our office. Staff is committed to providing quality service through timely, accurate and friendly response and referral to inquiries about City services. Benefits include a positive community image, and increased internal efficiency.

Administrative Services for Council

Administrative services are provided to the City Council in the areas of research, coordination and management of various ongoing and special projects and events. This department strives to anticipate and provide needed information/research to best serve the Council, City Manager, and City staff.

Records Management

The City Clerk's Department is responsible for the development and implementation of a Records Management Program that will integrate procedures, retention schedules and best practices for the management of records in accordance with the requirements of State Statute and the City Charter.

A collection of original City documents is maintained and made available to City staff, City Council and the public. Original documents will soon be imaged and electronically stored on the computer mainframe for public dissemination and disaster preparedness. An immediate benefit of this program is improved access to City records. The long-term benefits include an inventory of archival documents for research purposes and minimized down time in the event of a disaster.

Liquor Licensing

The Steamboat Springs City Council, acting as the Local Liquor Licensing Authority, approves or denies all new liquor license applications in a public hearing. The applications are then sent to the State of Colorado, Liquor Enforcement Division for final approval. The City Clerk’s Office administratively processes all liquor applications.

Attached is a packet of information provided to anyone inquiring about a new liquor license.

If a person is interested in purchasing an existing establishment with a liquor license, then the City Clerk’s Office processes a Transfer of Ownership, which does not require a public hearing before the Liquor Authority.

Attached is a packet of information provided to anyone inquiring about a Transfer of Ownership.

A Special Event Permit is a one-time liquor permit granted to non-profit organizations to serve and sell alcohol at events and fundraisers. Inforamtion regarding this permit and the application are attached below.

Special Activity Permits

The City Clerk's Office issues Special Activity Permits for community events small and large. If you are planning an event that requires two or more City services or that proposes to close a City street, a Special Activity Permit is required. This application is attached below. Please contact Julie Franklin, City Clerk, if you have questions about this process.

Transient Sellers Permit
Please contact the City Clerks Department at (970) 879-2060.